Leave QuickBooks, keep your history
Connect your QuickBooks Online company and Fastbooks copies it across: every invoice, bill, payment and journal, with your document numbers. Then it checks every balance against QuickBooks so you know nothing went missing.
Importing is free on every plan. Nothing changes in QuickBooks Online.
- Accounts 86
- Customers and vendors 214
- Invoices 1,382
- Bills 642
- Payments 1,905
- Journal entries 118
How it works
Four steps, no spreadsheets
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Connect QuickBooks Online
In Fastbooks, go to Settings → Import → QuickBooks Online and sign in. Pick the company to bring over. Fastbooks only reads, so nothing changes in QuickBooks Online.
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See what’s there
Before anything is copied, Fastbooks counts what the company holds and shows its currency.
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Choose how to import
Add to the books you have, or start fresh (you type your organisation’s name to confirm). Your chart of accounts, tax rates, bank accounts and team are kept either way.
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Carry on working
The import runs in the background and we email you when it’s done, with a summary of anything worth a look.
What comes over
From QuickBooks Online to Fastbooks
Each record lands where it belongs in Fastbooks, so your lists, reports and balances keep working.
Read the full guide to the QuickBooks import| In QuickBooks Online | In Fastbooks |
|---|---|
| Chart of accounts, customers, vendors, products, tax codes, terms | The same, including inactive ones |
| Invoices | Invoices, with the payments made against them |
| Sales receipts | An invoice plus a payment for the full amount |
| Estimates | Quotes |
| Customer payments | Payments on each invoice, including amounts settled with credits |
| Bills | Approved bills, with the QuickBooks number as the supplier reference |
| Bill payments | Payments on each bill |
| Expenses, checks and card purchases | Expenses |
| Credit memos, refunds, vendor credits | Journal entries |
| Deposits, transfers, card payments, journals | Journal entries |
| Sales tax, GST and VAT payments | Journal entries, where QuickBooks records them |
Details we sweated so you don't have to
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Balances checked for you
When the import finishes, every asset and liability account is compared with QuickBooks’ trial balance. Anything that differs is listed with both figures.
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Real documents, not one big total
Invoices, bills, payments and expenses come over as documents, so last year’s reports still look like last year.
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Your numbering continues
Invoice 1042 stays 1042, and new invoices carry on from there.
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Tax translated properly
Tax codes become Fastbooks tax rates, and US automated sales tax becomes one rate per percentage you charged.
What doesn't come over
- Bank feed lines: QuickBooks doesn’t share them. Your bank accounts are created, and you upload statements or turn on bank feeds from there.
- Purchase orders, employees and time entries.
- Exchange gains and losses on foreign-currency transactions.
QuickBooks Desktop files aren’t supported. If you’re on Desktop, get in touch and we’ll help you find a route over.
After you switch
FAQ
Questions about the QuickBooks Online import
Something else on your mind? Talk to our team, we reply within one business day.
Does it work with QuickBooks Desktop?
No, the import connects to QuickBooks Online. If you’re on QuickBooks Desktop, contact us and we’ll help you find the best way over.
How do I know everything came across?
At the end of every import, Fastbooks compares each asset and liability account with QuickBooks’ trial balance and tells you which match. It also flags any document whose total came out slightly different, which is almost always tax rounded per line instead of per document.
Does importing cost anything?
No. Importing is free on every Fastbooks plan, including Free. Only owners and admins of the organisation can run it.
Can I import again later?
Yes. Importing again adds only what’s new and leaves records you already imported, and any changes you made to them in Fastbooks, as they are. If an import stopped part way, Start fresh gives you a clean run.
What happens when I disconnect?
Fastbooks gives up its access straight away. Everything already imported stays in your books.
Switch from QuickBooks Online today
Create a free Fastbooks account, connect your account and let the import do the typing. It runs in the background, and you can import again any time.