Free Payment Reminder Generator
Generate a professional payment reminder email you can copy and send to your client.
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Dear [Client Name], I am writing to remind you that invoice [Invoice Number] for [Amount] was due for payment on [Due Date]. As of today, we have not yet received this payment. We would appreciate it if you could arrange for the outstanding amount to be settled at your earliest convenience. If payment has already been made, please accept our apologies and kindly disregard this notice. Should you require a copy of the invoice or have any queries regarding this matter, please do not hesitate to contact us. Thank you for your prompt attention to this matter. Kind regards, [Your Name] [Your Business]
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How to Follow Up on Unpaid Invoices
Late payments are a reality for most freelancers and small businesses. The key is to follow up promptly and professionally. A well-timed reminder can make the difference between getting paid and getting ignored.
When to Send a Payment Reminder
- 1–3 days after due date — A friendly nudge. The client may have simply forgotten.
- 7 days overdue — A professional follow-up. Reference the invoice number and amount.
- 14+ days overdue — A firmer reminder. Mention your payment terms and potential next steps.
Tips for Getting Paid on Time
- Send invoices promptly — don't wait days or weeks after completing the work
- Include clear payment terms on every invoice
- Make it easy to pay — include bank details or a payment link
- Send a friendly reminder on the due date, not just after it's overdue
- Keep the tone professional, even when you're frustrated