Technology & Software Chart of Accounts
A comprehensive accounting structure tailored for technology & software businesses
Why Use This Template?
A well-structured Chart of Accounts is essential for accurate financial tracking and reporting in the technology & software sector. This template includes industry-specific accounts and categories designed to match your business operations.
How to Use This Template
- Review the account structure below
- Download in your preferred format (CSV or PDF)
- Customize account codes and names as needed
- Import into your accounting software
Chart of Accounts
| Account Code | Account Name | Category | Type | Description |
|---|---|---|---|---|
| 1101 | Cash | Asset | Current Asset | Physical cash and bank accounts |
| 1102 | Accounts Receivable | Asset | Current Asset | Money owed by clients for software products or services |
| 1103 | Software License Inventory | Asset | Current Asset | Inventory of software licenses available for sale or deployment |
| 1201 | Computer Equipment | Asset | Fixed Asset | Cost of computers, servers, and related hardware |
| 1202 | Office Equipment | Asset | Fixed Asset | Cost of office furniture and equipment |
| 1401 | Prepaid Software Subscriptions | Asset | Prepayment | Payments made in advance for third-party software subscriptions |
| 2101 | Accounts Payable | Liability | Current Liability | Money owed to vendors and service providers |
| 2102 | Deferred Revenue | Liability | Current Liability | Revenue received in advance for software services yet to be delivered |
| 2103 | Taxes Payable | Liability | Current Liability | Taxes owed to government authorities |
| 3101 | Owner's Equity | Equity | Equity | Owner's initial and additional investments in the business |
| 3102 | Retained Earnings | Equity | Equity | Cumulative profits retained in the business |
| 4101 | Depreciation Expense | Expense | Depreciation | Allocation of fixed asset costs over time |
| 4201 | Cost of Software Development | Expense | Direct Costs | Direct costs associated with software development, including developer salaries |
| 4202 | Cloud Hosting Costs | Expense | Direct Costs | Expenses for cloud infrastructure and hosting services |
| 4301 | Office Rent | Expense | Overhead | Cost of office space rental |
| 4302 | Utilities Expense | Expense | Overhead | Cost of utilities such as electricity, internet, and water |
| 4303 | Software Subscriptions | Expense | Overhead | Subscriptions to third-party tools and software |
| 4304 | Salaries and Wages | Expense | Overhead | Salaries and wages of non-development staff |
| 5101 | Software Sales Revenue | Revenue | Revenue | Revenue generated from the sale of software products |
| 5102 | Subscription Revenue | Revenue | Revenue | Recurring revenue from software subscriptions |
| 5103 | Service Revenue | Revenue | Revenue | Revenue from professional and technical services |