Real Estate Chart of Accounts

A comprehensive accounting structure tailored for real estate businesses

Why Use This Template?

A well-structured Chart of Accounts is essential for accurate financial tracking and reporting in the real estate sector. This template includes industry-specific accounts and categories designed to match your business operations.

How to Use This Template

Review the account structure below
Download in your preferred format (CSV or PDF)
Customize account codes and names as needed
Import into your accounting software

Chart of Accounts

Account Code	Account Name	Category	Type	Description
1101	Cash	Asset	Current Asset	Physical cash and bank accounts
1102	Accounts Receivable	Asset	Current Asset	Money owed by tenants or buyers for property-related services
1103	Security Deposits (Held)	Asset	Current Asset	Security deposits received from tenants held in trust
1201	Investment Property	Asset	Fixed Asset	Properties held for rental income or capital appreciation
1202	Land	Asset	Fixed Asset	Land held for development or resale
1203	Building Improvements	Asset	Fixed Asset	Improvements or renovations made to owned properties
1401	Prepaid Property Taxes	Asset	Prepayment	Property taxes paid in advance
1402	Prepaid Insurance	Asset	Prepayment	Insurance premiums paid in advance for properties
2101	Accounts Payable	Liability	Current Liability	Money owed to contractors, suppliers, or service providers
2102	Property Taxes Payable	Liability	Current Liability	Unpaid property taxes due to local authorities
2103	Security Deposits (Payable)	Liability	Current Liability	Refundable security deposits owed to tenants
2201	Mortgage Payable	Liability	Non-Current Liability	Long-term mortgages on owned properties
2202	Long-Term Loans	Liability	Non-Current Liability	Loans for property acquisition or development
3101	Owner's Equity	Equity	Equity	Owner's initial and additional investments in the business
3102	Retained Earnings	Equity	Equity	Cumulative profits retained in the business for reinvestment
4101	Depreciation Expense - Buildings	Expense	Depreciation	Depreciation of buildings and property improvements
4201	Property Maintenance	Expense	Direct Costs	Costs for maintaining and repairing rental properties
4202	Property Management Fees	Expense	Direct Costs	Fees paid to property management companies
4203	Utilities - Rental Properties	Expense	Direct Costs	Costs for utilities of rental properties
4301	Office Rent	Expense	Overhead	Cost of office space rental for business operations
4302	Administrative Salaries	Expense	Overhead	Salaries of administrative and support staff
4303	Marketing and Advertising	Expense	Overhead	Expenses for promoting properties and attracting tenants
4304	Utilities - Office	Expense	Overhead	Utilities costs for office spaces
5101	Rental Income	Revenue	Revenue	Revenue earned from property rentals
5102	Property Sales Income	Revenue	Revenue	Revenue from the sale of properties
5103	Property Management Income	Revenue	Revenue	Income earned from managing third-party properties