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Healthcare & Medical Chart of Accounts

A comprehensive accounting structure tailored for healthcare & medical businesses

Why Use This Template?

A well-structured Chart of Accounts is essential for accurate financial tracking and reporting in the healthcare & medical sector. This template includes industry-specific accounts and categories designed to match your business operations.

How to Use This Template

  1. Review the account structure below
  2. Download in your preferred format (CSV or PDF)
  3. Customize account codes and names as needed
  4. Import into your accounting software

Chart of Accounts

Account Code Account Name Category Type Description
1101 Cash Asset Current Asset Physical cash and bank accounts
1102 Accounts Receivable Asset Current Asset Money owed by patients or insurance providers for services rendered
1103 Medical Supplies Inventory Asset Current Asset Inventory of medical supplies and consumables
1201 Medical Equipment Asset Fixed Asset Cost of medical equipment and machinery
1202 Office Equipment Asset Fixed Asset Office furniture, computers, and related equipment
1401 Prepaid Insurance Asset Prepayment Insurance premiums paid in advance
1402 Prepaid Rent Asset Prepayment Payments made in advance for office or medical facility rental
2101 Accounts Payable Liability Current Liability Money owed to suppliers and vendors
2102 Wages Payable Liability Current Liability Unpaid salaries and wages owed to employees
2103 Taxes Payable Liability Current Liability Taxes owed to government authorities
2201 Medical Equipment Loan Payable Liability Non-Current Liability Long-term loans for purchasing medical equipment
3101 Owner's Equity Equity Equity Owner's initial and additional investments in the business
3102 Retained Earnings Equity Equity Cumulative profits retained in the business
4101 Depreciation Expense Expense Depreciation Allocation of costs for medical equipment and facilities over time
4201 Medical Supplies Expense Expense Direct Costs Cost of consumable medical supplies used in patient care
4202 Medical Staff Wages Expense Direct Costs Salaries and wages of medical professionals
4203 Lab Testing Costs Expense Direct Costs Costs associated with lab tests and diagnostics
4301 Office Rent Expense Overhead Cost of office or clinic space rental
4302 Utilities Expense Expense Overhead Electricity, water, internet, and other utilities
4303 Administrative Salaries Expense Overhead Salaries of administrative and non-medical staff
4304 Facility Maintenance Expense Overhead Costs for maintaining the medical facility
4305 Software Subscriptions Expense Overhead Costs for medical record management software subscriptions
5101 Consultation Revenue Revenue Revenue Revenue from medical consultations
5102 Diagnostic Revenue Revenue Revenue Revenue from lab tests and diagnostic services
5103 Surgical Revenue Revenue Revenue Revenue from surgical procedures
5104 Pharmacy Revenue Revenue Revenue Revenue from pharmacy sales