Education & Training Chart of Accounts

A comprehensive accounting structure tailored for education & training businesses

Why Use This Template?

A well-structured Chart of Accounts is essential for accurate financial tracking and reporting in the education & training sector. This template includes industry-specific accounts and categories designed to match your business operations.

How to Use This Template

Review the account structure below
Download in your preferred format (CSV or PDF)
Customize account codes and names as needed
Import into your accounting software

Chart of Accounts

Account Code	Account Name	Category	Type	Description
1101	Cash	Asset	Current Asset	Physical cash and bank accounts
1102	Accounts Receivable	Asset	Current Asset	Money owed by students or institutions for tuition or training services
1103	Training Materials Inventory	Asset	Current Asset	Books, manuals, and other training materials available for use or sale
1201	Classroom Equipment	Asset	Fixed Asset	Desks, chairs, computers, and other classroom equipment
1202	Teaching Tools and Technology	Asset	Fixed Asset	Projectors, whiteboards, and e-learning tools
1203	Buildings and Facilities	Asset	Fixed Asset	Physical facilities used for classrooms, administration, and training
1401	Prepaid Rent	Asset	Prepayment	Payments made in advance for classroom or office space rental
1402	Prepaid Insurance	Asset	Prepayment	Insurance premiums paid in advance for facilities or operations
2101	Accounts Payable	Liability	Current Liability	Money owed to vendors, suppliers, or contractors
2102	Taxes Payable	Liability	Current Liability	Unpaid taxes owed to government authorities
2103	Wages Payable	Liability	Current Liability	Unpaid salaries and wages owed to teaching and administrative staff
2201	Building Mortgage Payable	Liability	Non-Current Liability	Long-term loans or mortgages for educational facilities
2202	Equipment Loan Payable	Liability	Non-Current Liability	Long-term loans for purchasing classroom or office equipment
3101	Owner's Equity	Equity	Equity	Owner's initial and additional investments in the business
3102	Retained Earnings	Equity	Equity	Cumulative profits retained in the business for reinvestment
4101	Depreciation Expense - Buildings	Expense	Depreciation	Depreciation of educational facilities
4102	Depreciation Expense - Equipment	Expense	Depreciation	Depreciation of classroom and office equipment
4201	Teaching Materials Costs	Expense	Direct Costs	Costs of textbooks, manuals, and digital resources
4202	Teaching Staff Salaries	Expense	Direct Costs	Wages and salaries of teachers and trainers
4203	Training Event Costs	Expense	Direct Costs	Expenses incurred for hosting training workshops or events
4301	Facility Rent	Expense	Overhead	Cost of leasing classroom and office spaces
4302	Utilities Expense	Expense	Overhead	Electricity, water, and internet costs
4303	Administrative Salaries	Expense	Overhead	Salaries of administrative and support staff
4304	Marketing and Advertising	Expense	Overhead	Expenses for promoting courses and training programs
5101	Tuition Fees Revenue	Revenue	Revenue	Revenue from student tuition fees
5102	Training Program Revenue	Revenue	Revenue	Revenue from workshops and training programs
5103	Course Material Sales Revenue	Revenue	Revenue	Revenue from sales of books and course materials